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Page 4 of 13 CPLSO Procedures for the Development and Coordination of Standards (ANSI Approved: 11th December 2018) 4.2 Information provided to canvassees The standards developer shall transmit, at minimum, the following information to all canvassees and other interested parties so requesting unless CPLSO has previously supplied this information: a) the purpose and intended application of the standard; b) a brief history and explanation of how the standard was developed; c) an explanation of ANSI’s function and the use of the canvassing in the voluntary consensus standards system; d) a copy of the canvass list, consisting of the name, affiliation, and category of interest of each canvassee; e) a copy of the complete proposed American National Standard or the relevant portion under consideration when the canvassee has previously received the complete standard; f) official letter ballot(s) to all canvassees with the specific positions identified in 4.3. Upon request, the standards developer shall provide to the canvassee a reasonable number of copies of the document being considered, to allow for a speedy determination of position by the canvassee. Should the document contain material that is not to be considered for approval as an American National Standard, such as an introduction or annex, a clear statement shall be included indicating those portions of the standard that are to be considered for approval by ANSI. 4.3 Ballot position options and comments The ballot form used by the standards developer shall provide opportunity for the canvassee to indicate its position (i.e., approval, approval with comments, objection (comments required), or abstention (comment required). To receive consideration, objections must be accompanied by supporting written comments and, where possible, proposals for a solution to the problem raised. Comments should be submitted on the CPLSO comments form distributed with the ballot. 4.4 Balloting period The balloting period shall be thirty (30) days when access to all materials are provided electronically, or forty‐five (45) days if delivered as a hardcopy. At least one reminder to vote shall be sent to canvassees at least ten (10) days prior to ballot closure. The canvass ballot may be closed sooner if all canvassees have responded. An extension of up to thirty (30) days shall be granted upon request from any canvassee giving a legitimate reason. Those not on the canvass list who have a direct and material interest in the standard have an opportunity to participate in the review of the standard during the public review process, as announced in Standards Action. Their deadline to respond shall be the same as the comment deadline announced in Standards Action unless an extension of up to thirty (30) days has been requested by the commenter and granted by the Standards Administrator. 4.5. Disposition of public review and consensus body comments Prompt consideration shall be given to the written views and objections of all participants. In connection with an objection articulated during a public comment period, or submitted in connection with a vote, an effort to resolve all expressed objections shall be made, and each objector shall be advised in writing (including electronic communications) of the disposition of the objection and the reasons therefore. Following all attempts at resolution of comments, those submitting comments shall receive a report of the disposition of all comments that contains the name of the commenter, the clause, the comment and the resulting committee response. If any of these changes are deemed as substantive, they shall be clearly identified as such. An attempt will be made at resolution of all comments. If resolution is not achieved, the objector shall be informed in writing (may use electronic communication) that an appeals process exists using the CPLSO appeals procedures in Annex D. In addition, each objection resulting from public review or submitted by a member of the consensus body, and which is not resolved must be reported to the BSR. An objection is considered resolved when a negative vote cast by a member of the consensus body or a comment submitted as a result of public review where the negative voter agrees to change his/her vote or the negative commenter accepts the proposed resolution of their comment.
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