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Page 3 of 13 CPLSO Procedures for the Development and Coordination of Standards (ANSI Approved: 11th December 2018) 3.2 Precanvass survey and balance of interests. As standards are newly developed, revised or reaffirmed, CPLSO shall conduct a pre‐canvass interest survey, in which the standards developer informs the potential canvassees in writing about the use of the CPLSO’s canvass procedure for developing evidence of consensus, and, if the potential canvassees are interested in participating, obtains an appropriate interest category classification for purposes of ensuring balance of interests. CPLSO’s package of precanvass information shall contain the title, designation, scope, and description of the standard along with the history of its development, purpose and intended application of the standard, CPLSO’s interest categories (with descriptions, see Annex A), a form providing the option to join/not to join the list of canvassees, and an explanation of the ANSI function. The time for response shall be at least thirty (30) days from the date of transmittal and shall be so noted on the form proposing canvass body membership. All those who have agreed to participate shall be included on the canvass list, together with their agreed‐upon interest categories in accordance with Essential Requirements 1.2 and 1.3. In addition, the affiliation and interest category of each member of the consensus body shall be made available to interested parties upon request. CPLSO shall strive to maintain a balance of interests on the canvass list. Historically the criteria for balance are that a) no single interest category constitutes more than one‐third of the membership of a consensus body dealing with safety‐related standards or b) no single interest category constitutes a majority of the membership of a consensus body dealing with other than safety‐related standards and c) not less than one‐quarter are qualified. If any canvassee does not select an interest category, selects multiple interest categories, or it is determined that an incorrect interest category may have been selected, the CPLSO Standards Administrator shall consult with the canvassee, ask them to choose a single appropriate category, and obtain written confirmation from the canvassee. The list of canvassees shall meet the requirements in section 1.2 of the Essential Requirements regarding lack of dominance. No individual shall appear more than once on this list. If any balance is not achieved CPLSO will remedy the situation by either waiting for new canvassees to apply or removing a canvassee on the basis of last in first out. The potential canvassee will be notified on application that an application is not guaranteed or could be terminated at any point to achieve balance. Once an interest survey has been completed for a standard, it need not be repeated for subsequent balloting of the document. In addition, a single interest survey may be conducted for a group or category of standards. In addition to the precanvass survey, notification of standards activity shall be announced in suitable media as appropriate to demonstrate the opportunity for participation by all directly and materially affected persons. 4 Conduct of Canvass 1 4.1 Initiation of canvass notice Proposals for new American National Standards and proposals to revise, reaffirm, or withdraw approval of existing American National Standards shall be transmitted to ANSI using the BSR‐8 form, or its equivalent, for listing in Standards Action in order to provide an opportunity for public comment. Upon receipt of a BSR‐8, ANSI shall announce the initiation of the canvass in Standards Action. This will alert all to the canvass and may elicit additional interested parties as canvassees. This announcement shall include a statement that the canvass list is available upon request from CPLSO, or alternately, a URL address where an electronic version of the canvass list is posted. Canvassees subsequently added to the canvass list shall have the same amount of time to respond as do the other canvassees. CPLSO shall coordinate with any appropriate USA Technical Advisory Group(s) regarding any proposed new, revised, or reaffirmed standards. A public canvass initiation announcement may be requested at any stage in the development of the standard, at the option of the standards developer, and may be concurrent with balloting. 1) Although a 60‐day public comment period is not required in all instances, a number of provisions in the ANSI Essential Requirements, when read in combination, satisfy the WTO’s 60‐day rule. Before adopting a standard, ANSI‐Accredited Standards Developers shall allow a period of at least 60 days in total for submission of comments on the draft standard if requested by an interested party within the territory of a Member of the WTO. Exceptions outlined in the rule are permitted due to issues of safety, health or environment. (See WTO Agreement on Technical Barriers to Trade (TBT), Annex 3 Code of Good Practice for the Preparation, Adoption and Application of Standards (CGP) Substantive Provision L.)
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