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Page 2 of 13 CPLSO Procedures for the Development and Coordination of Standards (ANSI Approved: 11th December 2018) 2 Project Initiation or Termination The decision to initiate development of a standards project starts with CPLSO’s affiliated trade associations and councils. When it is first recognized that the work of any of these groups is intended to result in the development of a new standard, revision/reaffirmation/withdrawal of an existing standard, or termination of an existing project, written notification shall be given to the CPLSO Standards Coordinator who will determine whether the standard may be in conflict with any existing ANS and shall make good faith efforts to resolve any potential conflicts through coordination/ harmonization as prescribed in the Essential Requirements. If no such conflict exists, the Standards Coordinator shall then submit any appropriate project initiation or termination notice to ANSI. At the initiation of a project to develop or revise an American National Standard, notification shall be transmitted to ANSI using the Project Initiation Notification System (PINS) form, or its equivalent, for announcement in Standards Action. A PINS form may be submitted, but is not required, at the initiation of a project to reaffirm or withdraw an American National Standard. A statement shall be submitted and published as part of the PINS announcement that shall include: (a) an explanation of the need for the project, including, if it is the case, a statement of intent to submit the standard for consideration as an ISO or ISO/IEC JTC‐1 standard; and (b) identification of the stakeholders (e.g., telecom, consumer, medical, environmental, etc.) likely to be directly impacted by the standard. If the response to sub‐section (b) changes substantively as the standard is developed, a revised PINS shall be submitted and published. If comments are received within thirty (30) days from the publication date of a PINS announcement in Standards Action, and said comments assert that a proposed standard duplicates or conflicts with an existing American National Standard (ANS) or a candidate ANS that has been announced previously, or concurrently, in Standards Action, a mandatory deliberation of representatives from the relevant stakeholder groups shall be held within ninety (90) days from the comment deadline. Such a deliberation shall be organized by CPLSO and the commenter and shall be concluded before CPLSO may submit a proposed draft standard for public review. If the deliberation does not take place within the 90‐day period and CPLSO can demonstrate that it has made a good faith effort to schedule and otherwise organize it, then CPLSO will be excused from compliance with this requirement. The purpose of the deliberation is to provide the relevant stakeholders with an opportunity to discuss whether there is a compelling need for the proposed standards project. The outcome of a PINS deliberation shall be conveyed in writing (the “Deliberation Report”) within 30 days after the conclusion of the deliberation by CPLSO to the commenter and to ANSI. Upon submission of the Deliberation Report, CPLSO may continue with the submission of the proposed standard for public review. If additional deliberations take place, they should not delay the submission of the proposed standard for public review, and an updated Deliberation Report shall be conveyed within 30 days after each deliberation. Any actions agreed upon from the deliberations shall be carried out in a reasonably timely manner, but normally should not exceed 90 days following the deliberation. Subsequently, CPLSO shall include all of the Deliberation Report(s) with the BSR‐9 submittal to the ANSI Board of Standards Review (BSR) for consideration should CPLSO ultimately submit the subject standard to ANSI for approval. Stakeholders who were involved in the PINS deliberation process may also file separate Deliberation Report(s) with ANSI and CPLSO within 30 days after conclusion of any deliberation for consideration by the BSR, if the standard is submitted to ANSI for approval. 3 Development of Consensus Body by Canvass List 3.1 Potential canvassees CPLSO shall maintain a list of potential canvassees consisting of those organizations, companies, government agencies, standards developers, individuals, etc., known to be, or who have indicated that they are, directly and materially affected by various material handling standards. This list will be used to conduct pre‐canvass surveys to determine interest in specific standards under CPLSO’s accredited scope.
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